Maintenance contracts are a written piece of agreement between a contractor and the owner of a building or some equipment stating all the details related to periodic maintenance of the same. These contracts state the duration of maintenance, the details of the objects concerned, the details of the contractor, a brief layout of the maintenance procedure to be employed and other important niceties. This tool can also prove effective in case of any disputes from either end.
While framing a maintenance contract, the following points should be kept in mind-
- Simple and lucid language: The language of the contract should be understandable even to a layman. Except highly required, technical jargons should be avoided.
- Detailed Information: The contract must mention all the necessary details required. Detailed information from both ends will assist in smooth maintenance of the concerned building or device. These detailing will also help prevent ambiguity at a later stage.
- Concise layout: The contract should be framed in a concise manner and long winding sentences should be avoided. Pictorial representation, wherever required, should be given to make the job clear to the maintenance contractor.
Although the maintenance contract may vary a bit depending on the building or the equipment concerned, the basic undertone should be same as mentioned above.